February 2015 Minutes

<p>Meeting was called to order</p><p>The president welcomed members and guests.</p><p>Meeting minutes were read, Chris made a motion to accept, Kathy seconded all were in favor</p><p>Treasurers report was read</p><p>Discussion about the January workshop, and the fact that you really need sign up for the workshops so that we can plan around you for table setup, and so that the teacher can have a idea of how many student's to plan for. Discussion about if you want to attend the workshop and not work on the project that you should try and sit off to the side so that members who are working with the teacher have more access. &nbsp;</p><p>The February quilt camp is non guild, contact Donna Hastings if you plan on attending</p><p>We are looking for two program coordinators for the 2016</p><p>We are still looking for a co chair to work with Shiela Conners for the quilt show</p><p>Barb Singer discussed the progress of the raffle quilt, she hopes to have some of the &nbsp;paper piecing blocks ready for quilt camp.</p><p>The bylaws were reviewed</p><p>27 members in favor</p><p>0 against.</p><p><span style="color: #000000; font-family: Times New Roman;">&nbsp;</span></p><p>&nbsp;</p><p style="margin: 0in 0in 0pt; mso-margin-top-alt: auto; mso-margin-bottom-alt: auto; mso-outline-level: 1;"><strong><span style="font-family: Arial; font-size: 24pt; mso-font-kerning: 18.0pt; mso-ansi-language: EN;">Bylaws of the Adirondack Quilters Guild </span></strong></p><p>&nbsp;</p><p style="margin: 0in 0in 0pt; mso-margin-top-alt: auto; mso-margin-bottom-alt: auto; mso-outline-level: 4;"><strong><span style="font-family: Arial; mso-ansi-language: EN;">Revision – Adopted by Membership Review/Vote at meeting 2/3/15 – Articles 4A and 4B</span></strong></p><p>&nbsp;</p><p style="margin: 0in 0in 0pt; mso-margin-top-alt: auto; mso-margin-bottom-alt: auto; mso-outline-level: 4;"><strong><span style="font-family: Arial; mso-ansi-language: EN;">Article 4A – Executive Board</span></strong></p><p>&nbsp;</p><p style="margin: 0in 0in 0pt; mso-margin-top-alt: auto; mso-margin-bottom-alt: auto;"><span style="font-family: Arial; mso-ansi-language: EN;">A. The AQG Executive Board shall consist of the following elected officers:</span></p><p>&nbsp;</p><p style="margin: 0in 0in 0pt 48pt; text-indent: -0.25in; mso-margin-top-alt: auto; mso-margin-bottom-alt: auto; mso-list: l0 level1 lfo1; tab-stops: list .5in;"><span style="font-family: Symbol; font-size: 10pt; mso-fareast-font-family: Symbol; mso-ansi-language: EN; mso-bidi-font-size: 12.0pt; mso-bidi-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7pt/normal &quot;Times New Roman&quot;; font-size-adjust: none; font-stretch: normal;"> </span></span></span><span style="font-family: Arial; mso-ansi-language: EN;">President</span></p><p>&nbsp;</p><p style="margin: 0in 0in 0pt 48pt; text-indent: -0.25in; mso-margin-top-alt: auto; mso-margin-bottom-alt: auto; mso-list: l0 level1 lfo1; tab-stops: list .5in;"><span style="font-family: Symbol; font-size: 10pt; mso-fareast-font-family: Symbol; mso-ansi-language: EN; mso-bidi-font-size: 12.0pt; mso-bidi-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7pt/normal &quot;Times New Roman&quot;; font-size-adjust: none; font-stretch: normal;"> </span></span></span><span style="font-family: Arial; mso-ansi-language: EN;">Vice President</span></p><p>&nbsp;</p><p style="margin: 0in 0in 0pt 48pt; text-indent: -0.25in; mso-margin-top-alt: auto; mso-margin-bottom-alt: auto; mso-list: l0 level1 lfo1; tab-stops: list .5in;"><span style="font-family: Symbol; font-size: 10pt; mso-fareast-font-family: Symbol; mso-ansi-language: EN; mso-bidi-font-size: 12.0pt; mso-bidi-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7pt/normal &quot;Times New Roman&quot;; font-size-adjust: none; font-stretch: normal;"> </span></span></span><span style="font-family: Arial; mso-ansi-language: EN;">Recording<span style="color: red;"> </span>Secretary</span></p><p>&nbsp;</p><p style="margin: 0in 0in 0pt 48pt; text-indent: -0.25in; mso-margin-top-alt: auto; mso-margin-bottom-alt: auto; mso-list: l0 level1 lfo1; tab-stops: list .5in;"><span style="font-family: Symbol; font-size: 10pt; mso-fareast-font-family: Symbol; mso-ansi-language: EN; mso-bidi-font-size: 12.0pt; mso-bidi-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7pt/normal &quot;Times New Roman&quot;; font-size-adjust: none; font-stretch: normal;"> </span></span></span><span style="font-family: Arial; mso-ansi-language: EN;">Corresponding Secretary </span></p><p>&nbsp;</p><p style="margin: 0in 0in 0pt 48pt; text-indent: -0.25in; mso-margin-top-alt: auto; mso-margin-bottom-alt: auto; mso-list: l0 level1 lfo1; tab-stops: list .5in;"><span style="font-family: Symbol; font-size: 10pt; mso-fareast-font-family: Symbol; mso-ansi-language: EN; mso-bidi-font-size: 12.0pt; mso-bidi-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7pt/normal &quot;Times New Roman&quot;; font-size-adjust: none; font-stretch: normal;"> </span></span></span><span style="font-family: Arial; mso-ansi-language: EN;">Treasurer<span style="mso-spacerun: yes;">&nbsp; </span></span></p><p>&nbsp;</p><p style="margin: 0in 0in 0pt 0.25in; text-indent: -0.25in; mso-margin-top-alt: auto; mso-margin-bottom-alt: auto;"><span style="font-family: Arial; mso-ansi-language: EN;">B. Terms of office for the Executive Board shall be two years, commencing with the September meeting of even years.&nbsp;</span></p><p>&nbsp;</p><p style="margin: 0in 0in 0pt; mso-margin-top-alt: auto; mso-margin-bottom-alt: auto;"><span style="font-family: Arial; mso-ansi-language: EN;">C. Procedure for Nomination/Election of Executive Board Members:</span></p><p>&nbsp;</p><ul type="disc"> <li style="margin: 0in 0in 0pt; color: #000000; font-family: Arial; font-size: 12pt; font-style: normal; font-weight: normal; mso-margin-top-alt: auto; mso-margin-bottom-alt: auto; mso-list: l9 level1 lfo2; tab-stops: list .5in;"><span style="font-family: Arial; mso-ansi-language: EN;">Nominations for the upcoming Executive Board Elections shall take place biennially at the July meeting of even years.</span></li> <li style="margin: 0in 0in 0pt; color: #000000; font-family: Arial; font-size: 12pt; font-style: normal; font-weight: normal; mso-margin-top-alt: auto; mso-margin-bottom-alt: auto; mso-list: l9 level1 lfo2; tab-stops: list .5in;"><span style="font-family: Arial; mso-ansi-language: EN;">Only AQG members in good standing are eligible to make nominations for any office. </span></li> <li style="margin: 0in 0in 0pt; color: #000000; font-family: Arial; font-size: 12pt; font-style: normal; font-weight: normal; mso-margin-top-alt: auto; mso-margin-bottom-alt: auto; mso-list: l9 level1 lfo2; tab-stops: list .5in;"><span style="font-family: Arial; mso-ansi-language: EN;">Only AQG members in good standing are eligible for nomination to any Executive Board office.</span></li> <li style="margin: 0in 0in 0pt; color: #000000; font-family: Arial; font-size: 12pt; font-style: normal; font-weight: normal; mso-margin-top-alt: auto; mso-margin-bottom-alt: auto; mso-list: l9 level1 lfo2; tab-stops: list .5in;"><span style="font-family: Arial; mso-ansi-language: EN;">Election of the Executive Board shall take place biennially at the August meeting of even years.</span></li> <li style="margin: 0in 0in 0pt; color: #000000; font-family: Arial; font-size: 12pt; font-style: normal; font-weight: normal; mso-margin-top-alt: auto; mso-margin-bottom-alt: auto; mso-list: l9 level1 lfo2; tab-stops: list .5in;"><span style="font-family: Arial; mso-ansi-language: EN;">Only AQG members in good standing are eligible to vote in the Executive Board Elections; one vote per member for each executive board seat.</span></li> <li style="margin: 0in 0in 0pt; color: #000000; font-family: Arial; font-size: 12pt; font-style: normal; font-weight: normal; mso-margin-top-alt: auto; mso-margin-bottom-alt: auto; mso-list: l9 level1 lfo2; tab-stops: list .5in;"><span style="font-family: Arial; mso-ansi-language: EN;">Winner of each Executive Board seat shall be the nominee who receives the most votes from eligible guild members during the election for each executive board seat.<span style="mso-spacerun: yes;">&nbsp; </span></span></li> </ul><p>&nbsp;</p><p style="margin: 0in 0in 0pt 0.25in; text-indent: -0.25in; mso-margin-top-alt: auto; mso-margin-bottom-alt: auto;"><span style="font-family: Arial; mso-ansi-language: EN;">D. If any position on the Executive Board becomes vacant during the term of<span style="color: red;"> </span>office, the remaining members of the Executive Board shall meet within 7 calendar days to appoint an interim Executive Board member from volunteers solicited from among current AQG members in good standing to fill the vacancy until the next regularly scheduled election of the Executive Board.<span style="color: red;"> </span></span></p><p>&nbsp;</p><p style="margin: 0in 0in 0pt 0.25in; text-indent: -0.25in; mso-margin-top-alt: auto; mso-margin-bottom-alt: auto;"><span style="font-family: Arial; mso-ansi-language: EN;">E.<span style="mso-spacerun: yes;">&nbsp; </span>Executive Board meetings require the attendance of a minimum of 4 Executive Board members to include either the President or Vice President, and may be called for by the President and/or the Executive Board as deemed necessary.</span></p><p>&nbsp;</p><p style="margin: 0in 0in 0pt; mso-margin-top-alt: auto; mso-margin-bottom-alt: auto; mso-outline-level: 4;"><strong><span style="font-family: Arial; mso-ansi-language: EN;">Article 4 B – Duties of the Executive Board</span></strong></p><p>&nbsp;</p><p style="margin: 0in 0in 0pt; mso-margin-top-alt: auto; mso-margin-bottom-alt: auto;"><strong style="mso-bidi-font-weight: normal;"><span style="font-family: Arial; mso-ansi-language: EN;">A. <span style="mso-bidi-font-weight: bold;">President</span>:</span></strong></p><p>&nbsp;</p><ul type="disc"> <li style="margin: 0in 0in 0pt; color: #000000; font-family: Arial; font-size: 12pt; font-style: normal; font-weight: normal; mso-margin-top-alt: auto; mso-margin-bottom-alt: auto; mso-list: l10 level1 lfo6; tab-stops: list .5in;"><span style="font-family: Arial; mso-ansi-language: EN;">Preside over guild business meetings and Executive Board meetings</span></li> <li style="margin: 0in 0in 0pt; color: #000000; font-family: Arial; font-size: 12pt; font-style: normal; font-weight: normal; mso-margin-top-alt: auto; mso-margin-bottom-alt: auto; mso-list: l10 level1 lfo6; tab-stops: list .5in;"><span style="font-family: Arial; mso-ansi-language: EN;">Call special meetings when deemed necessary</span></li> <li style="margin: 0in 0in 0pt; color: #000000; font-family: Arial; font-size: 12pt; font-style: normal; font-weight: normal; mso-margin-top-alt: auto; mso-margin-bottom-alt: auto; mso-list: l10 level1 lfo6; tab-stops: list .5in;"><span style="font-family: Arial; mso-ansi-language: EN;">Set the agenda of the guild meetings </span></li> <li style="margin: 0in 0in 0pt; color: #000000; font-family: Arial; font-size: 12pt; font-style: normal; font-weight: normal; mso-margin-top-alt: auto; mso-margin-bottom-alt: auto; mso-list: l10 level1 lfo6; tab-stops: list .5in;"><span style="font-family: Arial; mso-ansi-language: EN;">Appoint committee chairs from volunteers of guild members in good standing </span></li> <li style="margin: 0in 0in 0pt; color: #000000; font-family: Arial; font-size: 12pt; font-style: normal; font-weight: normal; mso-margin-top-alt: auto; mso-margin-bottom-alt: auto; mso-list: l10 level1 lfo6; tab-stops: list .5in;"><span style="font-family: Arial; mso-ansi-language: EN;">Act as “keeper of the keys” for meeting venue, AQG storage cabinets</span></li> <li style="margin: 0in 0in 0pt; color: #000000; font-family: Arial; font-size: 12pt; font-style: normal; font-weight: normal; mso-margin-top-alt: auto; mso-margin-bottom-alt: auto; mso-list: l10 level1 lfo6; tab-stops: list .5in;"><span style="font-family: Arial; mso-ansi-language: EN;">Will be one of two signatures required on any check written from the AQG treasury (second signature will be that of AQG treasurer)</span></li> </ul><p>&nbsp;</p><p style="margin: 0in 0in 0pt; mso-margin-top-alt: auto; mso-margin-bottom-alt: auto;"><strong style="mso-bidi-font-weight: normal;"><span style="font-family: Arial; mso-ansi-language: EN;">B. <span style="mso-bidi-font-weight: bold;">Vice President</span>:</span></strong></p><p>&nbsp;</p><p style="margin: 0in 0in 0pt 0.5in; text-indent: -0.25in; mso-margin-top-alt: auto; mso-margin-bottom-alt: auto; mso-list: l8 level4 lfo3; tab-stops: list .5in;"><span style="font-family: Symbol; mso-fareast-font-family: Symbol; mso-ansi-language: EN; mso-bidi-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7pt/normal &quot;Times New Roman&quot;; font-size-adjust: none; font-stretch: normal;">&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; </span></span></span><span style="font-family: Arial; mso-ansi-language: EN;">In the absence of the President, preside over all guild meetings and other presidential duties, with the exception that Vice President will not have power to sign checks on behalf of AQG </span></p><p>&nbsp;</p><p style="margin: 0in 0in 0pt 0.5in; text-indent: -0.25in; mso-margin-top-alt: auto; mso-margin-bottom-alt: auto; mso-list: l8 level4 lfo3; tab-stops: list .5in;"><span style="font-family: Symbol; mso-fareast-font-family: Symbol; mso-ansi-language: EN; mso-bidi-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7pt/normal &quot;Times New Roman&quot;; font-size-adjust: none; font-stretch: normal;">&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; </span></span></span><span style="font-family: Arial; mso-ansi-language: EN;">Oversee the Program Director Committee and Community Projects Committee to insure that all anticipated guild activities conform with the guild Bylaws and guidelines, meet guild insurance requirements prior to presentation of the anticipated activity to the members at large at any guild meeting.</span></p><p>&nbsp;</p><p style="margin: 0in 0in 0pt 0.5in; text-indent: -0.25in; mso-margin-top-alt: auto; mso-margin-bottom-alt: auto; mso-list: l8 level1 lfo3;"><span style="font-family: Symbol; mso-fareast-font-family: Symbol; mso-ansi-language: EN; mso-bidi-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7pt/normal &quot;Times New Roman&quot;; font-size-adjust: none; font-stretch: normal;">&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; </span></span></span><span style="font-family: Arial; mso-ansi-language: EN;">Will be one of two signatures required as representative of AQG on any agreement or contract and will include annotation “Vice President, AQG” on signature line. (The second signature shall be either of the two Program Directors.) </span></p><p>&nbsp;</p><p style="margin: 0in 0in 0pt; mso-margin-top-alt: auto; mso-margin-bottom-alt: auto;"><strong style="mso-bidi-font-weight: normal;"><span style="font-family: Arial; mso-ansi-language: EN;">C. Recording<span style="color: red;"> </span><span style="mso-bidi-font-weight: bold;">Secretary</span></span></strong><span style="font-family: Arial; mso-ansi-language: EN;">: &nbsp;</span></p><p>&nbsp;</p><ul type="disc"> <li style="margin: 0in 0in 0pt; color: #000000; font-family: Arial; font-size: 12pt; font-style: normal; font-weight: normal; mso-margin-top-alt: auto; mso-margin-bottom-alt: auto; mso-list: l2 level1 lfo4; tab-stops: list .5in;"><span style="font-family: Arial; mso-ansi-language: EN;">Record minutes of all guild meetings and Exec Bd meetings during meetings to include: </span></li> </ul><p>&nbsp;</p><p style="margin: 0in 0in 0pt 0.75in; text-indent: -0.25in; mso-margin-top-alt: auto; mso-margin-bottom-alt: auto; mso-list: l5 level1 lfo7; tab-stops: .5in;"><span style="font-family: Wingdings; mso-fareast-font-family: Wingdings; mso-ansi-language: EN; mso-bidi-font-family: Wingdings;"><span style="mso-list: Ignore;">Ø<span style="font: 7pt/normal &quot;Times New Roman&quot;; font-size-adjust: none; font-stretch: normal;">&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; </span></span></span><span style="font-family: Arial; mso-ansi-language: EN;">the number of persons in attendance at each meeting broken down by <span style="mso-spacerun: yes;">&nbsp;&nbsp;&nbsp;</span>members in good standing and non-members (include names of non-members) </span></p><p>&nbsp;</p><p style="margin: 0in 0in 0pt 0.75in; text-indent: -0.25in; mso-margin-top-alt: auto; mso-margin-bottom-alt: auto; mso-list: l5 level1 lfo7; tab-stops: 45.0pt;"><span style="font-family: Wingdings; mso-fareast-font-family: Wingdings; mso-ansi-language: EN; mso-bidi-font-family: Wingdings;"><span style="mso-list: Ignore;">Ø<span style="font: 7pt/normal &quot;Times New Roman&quot;; font-size-adjust: none; font-stretch: normal;">&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; </span></span></span><span style="font-family: Arial; mso-ansi-language: EN;">call to order and adjourn time</span></p><p>&nbsp;</p><p style="margin: 0in 0in 0pt 0.75in; text-indent: -0.25in; mso-margin-top-alt: auto; mso-margin-bottom-alt: auto; mso-list: l5 level1 lfo7; tab-stops: .75in;"><span style="font-family: Wingdings; mso-fareast-font-family: Wingdings; mso-ansi-language: EN; mso-bidi-font-family: Wingdings;"><span style="mso-list: Ignore;">Ø<span style="font: 7pt/normal &quot;Times New Roman&quot;; font-size-adjust: none; font-stretch: normal;">&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; </span></span></span><span style="font-family: Arial; mso-ansi-language: EN;">all meeting business such as motions mad (by whom), seconds and vote count </span></p><p>&nbsp;</p><ul type="disc"> <li style="margin: 0in 0in 0pt; color: #000000; font-family: Arial; font-size: 12pt; font-style: normal; font-weight: normal; mso-margin-top-alt: auto; mso-margin-bottom-alt: auto; mso-list: l2 level1 lfo4; tab-stops: list .5in;"><span style="font-family: Arial; mso-ansi-language: EN;">Within 1 week of meeting date, post minutes to the guild website, file hard copy of minutes in guild record file, mail hard copy of minutes to all AQG members who do not have email/computer access (stationery supplies and postage paid for from AQG treasury)</span></li> <li style="margin: 0in 0in 0pt; color: #000000; font-family: Arial; font-size: 12pt; font-style: normal; font-weight: normal; mso-margin-top-alt: auto; mso-margin-bottom-alt: auto; mso-list: l2 level1 lfo4; tab-stops: list .5in;"><span style="font-family: Arial; mso-ansi-language: EN;">Act as temporary Corresponding Secretary in his/her absence<span style="mso-spacerun: yes;">&nbsp; </span></span></li> </ul><p>&nbsp;</p><p style="margin: 0in 0in 0pt; mso-margin-top-alt: auto; mso-margin-bottom-alt: auto;"><strong style="mso-bidi-font-weight: normal;"><span style="font-family: Arial; mso-ansi-language: EN;">D. Corresponding Secretary:</span></strong></p><p>&nbsp;</p><p style="margin: 0in 0in 0pt 0.5in; text-indent: -0.25in; mso-margin-top-alt: auto; mso-margin-bottom-alt: auto; mso-list: l2 level4 lfo4; tab-stops: list .5in;"><span style="font-family: Symbol; mso-fareast-font-family: Symbol; mso-ansi-language: EN; mso-bidi-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7pt/normal &quot;Times New Roman&quot;; font-size-adjust: none; font-stretch: normal;">&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; </span></span></span><span style="font-family: Arial; mso-ansi-language: EN;">Act as recipient/sender of all official correspondence on behalf of AQG (at the direction of the Exec Bd and/or members) including but not limited to: </span></p><p>&nbsp;</p><p style="margin: 0in 0in 0pt 0.75in; text-indent: -0.25in; mso-margin-top-alt: auto; mso-margin-bottom-alt: auto; mso-list: l3 level1 lfo8; tab-stops: list .75in;"><span style="font-family: Wingdings; mso-fareast-font-family: Wingdings; mso-ansi-language: EN; mso-bidi-font-family: Wingdings;"><span style="mso-list: Ignore;">Ø<span style="font: 7pt/normal &quot;Times New Roman&quot;; font-size-adjust: none; font-stretch: normal;">&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; </span></span></span><span style="font-family: Arial; mso-ansi-language: EN;">Mailing of annual written notification letter sent every September to meeting venue representative (currently the Malone Adult Center) to advise him/her of AQG Exec. Bd. members, Points of Contact for AQG, person responsible as ‘keeper of the keys’ for meeting venue, meeting and workshop dates for upcoming business year (Sept thru Aug) </span></p><p>&nbsp;</p><p style="margin: 0in 0in 0pt 0.75in; text-indent: -0.25in; mso-margin-top-alt: auto; mso-margin-bottom-alt: auto; mso-list: l3 level1 lfo8; tab-stops: list .75in;"><span style="font-family: Wingdings; mso-fareast-font-family: Wingdings; mso-ansi-language: EN; mso-bidi-font-family: Wingdings;"><span style="mso-list: Ignore;">Ø<span style="font: 7pt/normal &quot;Times New Roman&quot;; font-size-adjust: none; font-stretch: normal;">&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; </span></span></span><span style="font-family: Arial; mso-ansi-language: EN;">Submission of annual press release every August to local newspaper (Malone Telegram) to publicize guild meetings/workshops and seek new guild members</span></p><p>&nbsp;</p><p style="margin: 0in 0in 0pt 0.75in; text-indent: -0.25in; mso-margin-top-alt: auto; mso-margin-bottom-alt: auto; mso-list: l3 level1 lfo8; tab-stops: list .75in;"><span style="font-family: Wingdings; mso-fareast-font-family: Wingdings; mso-ansi-language: EN; mso-bidi-font-family: Wingdings;"><span style="mso-list: Ignore;">Ø<span style="font: 7pt/normal &quot;Times New Roman&quot;; font-size-adjust: none; font-stretch: normal;">&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; </span></span></span><span style="font-family: Arial; mso-ansi-language: EN;">Sending of Welcome Letters via email or snail mail to new AQG members</span></p><p>&nbsp;</p><p style="margin: 0in 0in 0pt 0.75in; text-indent: -0.25in; mso-margin-top-alt: auto; mso-margin-bottom-alt: auto; mso-list: l3 level1 lfo8; tab-stops: list .75in;"><span style="font-family: Wingdings; mso-fareast-font-family: Wingdings; mso-ansi-language: EN; mso-bidi-font-family: Wingdings;"><span style="mso-list: Ignore;">Ø<span style="font: 7pt/normal &quot;Times New Roman&quot;; font-size-adjust: none; font-stretch: normal;">&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; </span></span></span><span style="font-family: Arial; mso-ansi-language: EN;">Sending of meeting and workshop reminders (email or snail mail) to members<span style="mso-spacerun: yes;">&nbsp; </span></span></p><p>&nbsp;</p><p style="margin: 0in 0in 0pt 0.75in; text-indent: -0.25in; mso-margin-top-alt: auto; mso-margin-bottom-alt: auto; mso-list: l3 level1 lfo8; tab-stops: list .75in;"><span style="font-family: Wingdings; mso-fareast-font-family: Wingdings; mso-ansi-language: EN; mso-bidi-font-family: Wingdings;"><span style="mso-list: Ignore;">Ø<span style="font: 7pt/normal &quot;Times New Roman&quot;; font-size-adjust: none; font-stretch: normal;">&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; </span></span></span><span style="font-family: Arial; mso-ansi-language: EN;">Send Thanks you cards and acknowledgements as directed by the Exec Bd</span></p><p>&nbsp;</p><p style="margin: 0in 0in 0pt 0.75in; text-indent: -0.25in; mso-margin-top-alt: auto; mso-margin-bottom-alt: auto; mso-list: l3 level1 lfo8; tab-stops: list .75in;"><span style="font-family: Wingdings; mso-fareast-font-family: Wingdings; mso-ansi-language: EN; mso-bidi-font-family: Wingdings;"><span style="mso-list: Ignore;">Ø<span style="font: 7pt/normal &quot;Times New Roman&quot;; font-size-adjust: none; font-stretch: normal;">&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; </span></span></span><span style="font-family: Arial; mso-ansi-language: EN;">Provide a list of members in good standing as of November 30<sup>th</sup> of each year to all members in good standing in person at the December meeting or via email or snail mail.</span></p><p>&nbsp;</p><p style="margin: 0in 0in 0pt 0.5in; text-indent: -0.25in; mso-margin-top-alt: auto; mso-margin-bottom-alt: auto; mso-list: l2 level4 lfo4; tab-stops: list .5in;"><span style="font-family: Symbol; mso-fareast-font-family: Symbol; mso-ansi-language: EN; mso-bidi-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7pt/normal &quot;Times New Roman&quot;; font-size-adjust: none; font-stretch: normal;">&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; </span></span></span><span style="font-family: Arial; mso-ansi-language: EN;">Coordinate with treasurer and Website Editor to maintain annual membership list of members in good standing</span></p><p>&nbsp;</p><p style="margin: 0in 0in 0pt 0.5in; text-indent: -0.25in; mso-margin-top-alt: auto; mso-margin-bottom-alt: auto; mso-list: l2 level4 lfo4; tab-stops: list .5in;"><span style="font-family: Symbol; mso-fareast-font-family: Symbol; mso-ansi-language: EN; mso-bidi-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7pt/normal &quot;Times New Roman&quot;; font-size-adjust: none; font-stretch: normal;">&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; </span></span></span><span style="font-family: Arial; mso-ansi-language: EN;">Agrees to use of his/her home address as POC for all AQG written communication </span></p><p>&nbsp;</p><p style="margin: 0in 0in 0pt 0.5in; text-indent: -0.25in; mso-margin-top-alt: auto; mso-margin-bottom-alt: auto; mso-list: l2 level4 lfo4; tab-stops: list .5in;"><span style="font-family: Symbol; mso-fareast-font-family: Symbol; mso-ansi-language: EN; mso-bidi-font-family: Symbol;"><span style="mso-list: Ignore;">·<span style="font: 7pt/normal &quot;Times New Roman&quot;; font-size-adjust: none; font-stretch: normal;">&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; </span></span></span><span style="font-family: Arial; mso-ansi-language: EN;">All postage and materials expenses will be paid for (budgeted) from AQG treasury</span></p><p>&nbsp;</p><p style="margin: 0in 0in 0pt; mso-margin-top-alt: auto; mso-margin-bottom-alt: auto;"><strong style="mso-bidi-font-weight: normal;"><span style="font-family: Arial; mso-ansi-language: EN;">E. <span style="mso-bidi-font-weight: bold;">Treasurer</span></span></strong><span style="font-family: Arial; mso-ansi-language: EN;">: </span></p><p>&nbsp;</p><ul type="disc"> <li style="margin: 0in 0in 0pt; color: #000000; font-family: Arial; font-size: 12pt; font-style: normal; font-weight: normal; mso-margin-top-alt: auto; mso-margin-bottom-alt: auto; mso-list: l1 level1 lfo5; tab-stops: list .5in;"><span style="font-family: Arial; mso-ansi-language: EN;">Collect, record and deposit all dues and funds collected and disbursed on behalf of the guild. </span></li> <li style="margin: 0in 0in 0pt; color: #000000; font-family: Arial; font-size: 12pt; font-style: normal; font-weight: normal; mso-margin-top-alt: auto; mso-margin-bottom-alt: auto; mso-list: l1 level1 lfo5; tab-stops: list .5in;"><span style="font-family: Arial; mso-ansi-language: EN;">All payments and income to the guild treasury shall be deposited into the guild checking account within seven calendar days following receipt of the funds by the treasurer.<span style="mso-spacerun: yes;">&nbsp; </span></span></li> <li style="margin: 0in 0in 0pt; color: #000000; font-family: Arial; font-size: 12pt; font-style: normal; font-weight: normal; mso-margin-top-alt: auto; mso-margin-bottom-alt: auto; mso-list: l1 level1 lfo5; tab-stops: list .5in;"><span style="font-family: Arial; mso-ansi-language: EN;">Maintain and balance the guild checkbook monthly. </span></li> <li style="margin: 0in 0in 0pt; color: #000000; font-family: Arial; font-size: 12pt; font-style: normal; font-weight: normal; mso-margin-top-alt: auto; mso-margin-bottom-alt: auto; mso-list: l1 level1 lfo5; tab-stops: list .5in;"><span style="font-family: Arial; mso-ansi-language: EN;">Maintain the petty cash fund: </span></li> </ul><p>&nbsp;</p><p style="margin: 0in 0in 0pt 0.75in; text-indent: -0.25in; mso-margin-top-alt: auto; mso-margin-bottom-alt: auto; mso-list: l6 level1 lfo9; tab-stops: list .75in;"><span style="font-family: Wingdings; mso-fareast-font-family: Wingdings; mso-ansi-language: EN; mso-bidi-font-family: Wingdings;"><span style="mso-list: Ignore;">Ø<span style="font: 7pt/normal &quot;Times New Roman&quot;; font-size-adjust: none; font-stretch: normal;">&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; </span></span></span><span style="font-family: Arial; mso-ansi-language: EN;">Petty cash fund shall not exceed $100</span></p><p>&nbsp;</p><p style="margin: 0in 0in 0pt 0.75in; text-indent: -0.25in; mso-margin-top-alt: auto; mso-margin-bottom-alt: auto; mso-list: l6 level1 lfo9; tab-stops: list .75in;"><span style="font-family: Wingdings; mso-fareast-font-family: Wingdings; mso-ansi-language: EN; mso-bidi-font-family: Wingdings;"><span style="mso-list: Ignore;">Ø<span style="font: 7pt/normal &quot;Times New Roman&quot;; font-size-adjust: none; font-stretch: normal;">&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; </span></span></span><span style="font-family: Arial; mso-ansi-language: EN;">Funds in excess of the specified maximum petty cash balance shall be deposited into the guild treasury/checking account within 7 calendar days of the balance exceeding $100. </span></p><p>&nbsp;</p><p style="margin: 0in 0in 0pt 0.75in; text-indent: -0.25in; mso-margin-top-alt: auto; mso-margin-bottom-alt: auto; mso-list: l6 level1 lfo9; tab-stops: list .75in;"><span style="font-family: Wingdings; mso-fareast-font-family: Wingdings; mso-ansi-language: EN; mso-bidi-font-family: Wingdings;"><span style="mso-list: Ignore;">Ø<span style="font: 7pt/normal &quot;Times New Roman&quot;; font-size-adjust: none; font-stretch: normal;">&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; </span></span></span><span style="font-family: Arial; mso-ansi-language: EN;">The treasurer will keep a written record for the petty cash fund to include dates, amounts and payee or payor for any income or expenses using the petty cash fund. This written record shall become part of the monthly treasurer’s report and recorded, as such, on the guild website and in hard copy in the guild record book.<span style="mso-spacerun: yes;">&nbsp;&nbsp; </span></span></p><p>&nbsp;</p><ul type="disc"> <li style="margin: 0in 0in 0pt; color: #000000; font-family: Arial; font-size: 12pt; font-style: normal; font-weight: normal; mso-margin-top-alt: auto; mso-margin-bottom-alt: auto; mso-list: l1 level1 lfo5; tab-stops: list .5in;"><span style="font-family: Arial; mso-ansi-language: EN;">Issue membership cards as a receipt for all members upon payment of annual dues</span></li> <li style="margin: 0in 0in 0pt; color: #000000; font-family: Arial; font-size: 12pt; font-style: normal; font-weight: normal; mso-margin-top-alt: auto; mso-margin-bottom-alt: auto; mso-list: l1 level1 lfo5; tab-stops: list .5in;"><span style="font-family: Arial; mso-ansi-language: EN;">Pay all bills that are authorized. Authorized expenditures include: </span></li> </ul><p>&nbsp;</p><p style="margin: 0in 0in 0pt 0.75in; text-indent: -0.25in; mso-margin-top-alt: auto; mso-margin-bottom-alt: auto; mso-list: l7 level1 lfo10; tab-stops: list .75in;"><span style="font-family: Wingdings; mso-fareast-font-family: Wingdings; mso-ansi-language: EN; mso-bidi-font-family: Wingdings;"><span style="mso-list: Ignore;">Ø<span style="font: 7pt/normal &quot;Times New Roman&quot;; font-size-adjust: none; font-stretch: normal;">&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; </span></span></span><span style="font-family: Arial; mso-ansi-language: EN;">Pre-authorized budgeted items </span></p><p>&nbsp;</p><p style="margin: 0in 0in 0pt 0.75in; text-indent: -0.25in; mso-margin-top-alt: auto; mso-margin-bottom-alt: auto; mso-list: l7 level1 lfo10; tab-stops: list .75in;"><span style="font-family: Wingdings; mso-fareast-font-family: Wingdings; mso-ansi-language: EN; mso-bidi-font-family: Wingdings;"><span style="mso-list: Ignore;">Ø<span style="font: 7pt/normal &quot;Times New Roman&quot;; font-size-adjust: none; font-stretch: normal;">&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; </span></span></span><span style="font-family: Arial; mso-ansi-language: EN;">Non pre-authorized/budgeted items that receive a majority of votes of members in good standing in attendance at any regular AQG guild meeting to approve the unbudgeted expenditure. </span></p><p>&nbsp;</p><p style="margin: 0in 0in 0pt 0.75in; text-indent: -0.25in; mso-margin-top-alt: auto; mso-margin-bottom-alt: auto; mso-list: l7 level1 lfo10; tab-stops: list .75in;"><span style="font-family: Wingdings; mso-fareast-font-family: Wingdings; mso-ansi-language: EN; mso-bidi-font-family: Wingdings;"><span style="mso-list: Ignore;">Ø<span style="font: 7pt/normal &quot;Times New Roman&quot;; font-size-adjust: none; font-stretch: normal;">&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; </span></span></span><span style="font-family: Arial; mso-ansi-language: EN;">The treasurer is not authorized to make any other expenditure of guild funds from the guild treasury/accounts for any reason. </span></p><p>&nbsp;</p><p style="margin: 0in 0in 0pt 0.75in; text-indent: -0.25in; mso-margin-top-alt: auto; mso-margin-bottom-alt: auto; mso-list: l7 level1 lfo10; tab-stops: list .75in;"><span style="font-family: Wingdings; mso-fareast-font-family: Wingdings; mso-ansi-language: EN; mso-bidi-font-family: Wingdings;"><span style="mso-list: Ignore;">Ø<span style="font: 7pt/normal &quot;Times New Roman&quot;; font-size-adjust: none; font-stretch: normal;">&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; </span></span></span><span style="text-decoration: underline;"><span style="font-family: Arial; mso-ansi-language: EN;">NOTE</span></span><span style="font-family: Arial; mso-ansi-language: EN;">: Payments by check from the AQG account(s) require two signatures – that of the AQG President and that of the AQG Treasurer with appropriate annotations to signatures (i.e. “AQG President” and “AQG Treasurer”). </span></p><p>&nbsp;</p><ul type="disc"> <li style="margin: 0in 0in 0pt; color: #000000; font-family: Arial; font-size: 12pt; font-style: normal; font-weight: normal; mso-margin-top-alt: auto; mso-margin-bottom-alt: auto; mso-list: l1 level1 lfo5; tab-stops: list .5in;"><span style="font-family: Arial; mso-ansi-language: EN;">Coordinate with corresponding secretary and Website Editor to maintain membership list of members in good standing. </span></li> <li style="margin: 0in 0in 0pt; color: #000000; font-family: Arial; font-size: 12pt; font-style: normal; font-weight: normal; mso-margin-top-alt: auto; mso-margin-bottom-alt: auto; mso-list: l1 level1 lfo5; tab-stops: list .5in;"><span style="font-family: Arial; mso-ansi-language: EN;">Present monthly treasurer reports at every guild meeting (or whenever requested to do so by Exec Bd) to include itemized bank account and petty cash fund income, expenses and balances since the previous monthly report. The treasurer shall record a copy of the treasurer’s report on the guild website and place hard copy of the monthly report in guild record book within 7 days of the monthly guild meeting.<span style="mso-spacerun: yes;">&nbsp; </span></span></li> <li style="margin: 0in 0in 0pt; color: #000000; font-family: Arial; font-size: 12pt; font-style: normal; font-weight: normal; mso-margin-top-alt: auto; mso-margin-bottom-alt: auto; mso-list: l1 level1 lfo5; tab-stops: list .5in;"><span style="font-family: Arial; mso-ansi-language: EN;">Provide proposed annual budget for anticipated income and expenses for the upcoming calendar year (January 1st thru December 31st) at the November guild meeting. A hard copy of this report shall be filed in the guild record book.</span></li> <li style="margin: 0in 0in 0pt; color: #000000; font-family: Arial; font-size: 12pt; font-style: normal; font-weight: normal; mso-margin-top-alt: auto; mso-margin-bottom-alt: auto; mso-list: l1 level1 lfo5; tab-stops: list .5in;"><span style="font-family: Arial; mso-ansi-language: EN;">Present semi-annual progress report on the guild budget at the June guild meeting. A hard copy of this report shall be filed in the guild record notebook.</span></li> <li style="margin: 0in 0in 0pt; color: #000000; font-family: Arial; font-size: 12pt; font-style: normal; font-weight: normal; mso-margin-top-alt: auto; mso-margin-bottom-alt: auto; mso-list: l1 level1 lfo5; tab-stops: list .5in;"><span style="font-family: Arial; mso-ansi-language: EN;">Following the regular Executive Board Elections in August, the outgoing treasurer will turn over to the incoming treasurer all guild funds and fiscal records and materials; including up-to-date budget balance sheet, up-to-date reconciled statements for all accounts, and coordinate with the bank and incoming AQG Treasurer and President for new signature cards for all accounts no later than September 1<sup>st</sup> </span></li> <li style="margin: 0in 0in 0pt; color: #000000; font-family: Arial; font-size: 12pt; font-style: normal; font-weight: normal; mso-margin-top-alt: auto; mso-margin-bottom-alt: auto; mso-list: l1 level1 lfo5; tab-stops: list .5in;"><span style="font-family: Arial; mso-ansi-language: EN;">In the event that the elected treasurer leaves office prior to the expiration of his/her term of office:</span></li> </ul><p>&nbsp;</p><p style="margin: 0in 0in 0pt 0.75in; text-indent: -0.25in; mso-margin-top-alt: auto; mso-margin-bottom-alt: auto; mso-list: l4 level1 lfo11; tab-stops: list .75in;"><span style="font-family: Wingdings; mso-fareast-font-family: Wingdings; mso-ansi-language: EN; mso-bidi-font-family: Wingdings;"><span style="mso-list: Ignore;">Ø<span style="font: 7pt/normal &quot;Times New Roman&quot;; font-size-adjust: none; font-stretch: normal;">&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; </span></span></span><span style="font-family: Arial; mso-ansi-language: EN;">The outgoing treasurer shall immediately turn over all guild related fiscal materials and funds, including up-to-date budget balance sheets, up-to-date reconciled statements for all guild bank accounts, all petty cash funds with fund activity record, along with all other treasury-related records and funds to the guild President on a written receipt. The receipt shall be filed in the guild record book. </span></p><p>&nbsp;</p><p style="margin: 0in 0in 0pt 0.75in; text-indent: -0.25in; mso-margin-top-alt: auto; mso-margin-bottom-alt: auto; mso-list: l4 level1 lfo11; tab-stops: list .75in;"><span style="font-family: Wingdings; mso-fareast-font-family: Wingdings; mso-ansi-language: EN; mso-bidi-font-family: Wingdings;"><span style="mso-list: Ignore;">Ø<span style="font: 7pt/normal &quot;Times New Roman&quot;; font-size-adjust: none; font-stretch: normal;">&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; </span></span></span><span style="font-family: Arial; mso-ansi-language: EN;">The guild President shall immediately notify the banking institution that the outgoing treasurer is no longer eligible to withdraw funds/sign checks or handle any other fiscal transactions on behalf of AQG. </span></p><p>&nbsp;</p><p style="margin: 0in 0in 0pt 0.75in; text-indent: -0.25in; mso-margin-top-alt: auto; mso-margin-bottom-alt: auto; mso-list: l4 level1 lfo11; tab-stops: list .75in;"><span style="font-family: Wingdings; mso-fareast-font-family: Wingdings; mso-ansi-language: EN; mso-bidi-font-family: Wingdings;"><span style="mso-list: Ignore;">Ø<span style="font: 7pt/normal &quot;Times New Roman&quot;; font-size-adjust: none; font-stretch: normal;">&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; </span></span></span><span style="font-family: Arial; mso-ansi-language: EN;">The guild President shall call an emergency Exec Bd meeting within 7 calendar days of the treasurer’s vacating of the office to appoint an interim treasurer to serve until the next regular Exec Bd election. </span></p><p>&nbsp;</p><p style="margin: 0in 0in 0pt 0.75in; text-indent: -0.25in; mso-margin-top-alt: auto; mso-margin-bottom-alt: auto; mso-list: l4 level1 lfo11; tab-stops: list .75in;"><span style="font-family: Wingdings; mso-fareast-font-family: Wingdings; mso-ansi-language: EN; mso-bidi-font-family: Wingdings;"><span style="mso-list: Ignore;">Ø<span style="font: 7pt/normal &quot;Times New Roman&quot;; font-size-adjust: none; font-stretch: normal;">&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; </span></span></span><span style="font-family: Arial; mso-ansi-language: EN;">The newly appointed interim treasurer shall then take custody, by way of written receipt which shall be filed in the guild record notebook, of all guild fiscal records and shall assume all of the regular duties and responsibilities as guild treasurer until the next regularly scheduled Exec Bd election.<span style="mso-spacerun: yes;">&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; </span></span></p><p>&nbsp;</p><p style="margin: 0in 0in 0pt;">&nbsp;</p><p>&nbsp;</p><p>&nbsp;</p>